What is KYC? What is its purpose?
KYC or Know Your customer is the process to authenticate the identity and address customers. The process is set as per guidelines to TRAI, to avoid any misrepresentation, misuse, forgery or any illegal activities using services of Knowlarity. You can find out more about KYCÂ here.
KYC check is mandatory for every customer.
What is the process of KYC?
Every customer has to submit documents as proof of identity and proof of address. The documents can be submitted online by logging into Super Receptionist.
What are the documents required for KYC?
For an organization following documents are required:
Customer Type |
Customer Sub type |
Proof of Identity (Anyone) |
Proof of Address (any one) |
Organization |
Partnership Firm |
1. Certificate Of Registration (Certificate of Incorporation) 2. Partnership Deed 3. Authorized signatories list with specimen signatures 4. Company PAN Card 5. Sales Tax Form 2 |
1. Partnership Deed 2. Authorized signatories list with specimen signatures 3. Sales Tax Form 2 |
Organization |
Limited Liability Partnership Firm |
1. Certificate Of Registration (Certificate of Incorporation) 2. Partnership Deed 3. Authorized signatories list with specimen signatures 4. Company PAN Card 5. Sales Tax Form 2 |
1. Partnership Deed 2. Authorized signatories list with specimen signatures 3. Sales Tax form 2 |
Organization |
Private Limited Company |
1. Certificate Of Registration (Certificate of Incorporation) 2. Partnership Deed 3. Authorized signatories list with specimen signatures 4. Company PAN Card |
1. Partnership Deed 2. Authorized signatories list with specimen signatures 3. Self-certification on letterhead (Copy of constitution/ registration documents earlier) |
Organization |
Public Limited Company |
1. Certificate Of Registration (Certificate of Incorporation) 2. Authorized signatories list with specimen signatures 3. Self-certification on letterhead (Copy of constitution/ registration documents earlier) 4. Comapny PAN Card |
1. Authorized signatories list with specimen signatures 2. Self-certification on letterhead (Copy of constitution/ registration documents earlier) |
Organization |
Public Sector Unit |
1. List of authorized signatories 2. Self-certification on letterhead (Copy of constitution/ registration documents earlier) 3. Company PAN Card |
1. List of authorized signatories 2. Self-certification on letterhead (Copy of constitution/ registration documents earlier) |
Organization |
Hindu Undivided Family |
1. Self attested copy of PAN card in HUF name 2. Deed of declaration of HUF 3. PAN in name of Karta 3a. Bank pass book in the name of HUF 3b. Bank statement in the name of HUF 3c.Demat statement in the name of HUF |
1. Self attested copy of PAN card in HUF name 2. Deed of declaration of HUF |
Organization |
Trust |
1. Certificate of registration (for registered trusts) 2. Trust deed 3. Authorized signatories list with specimen signatures |
1. Certificate of registration (for registered trusts) 2. Trust deed 3. Authorized signatories list with specimen signatures |
Organization |
Unincorporated association or a body of individuals |
1. Proof of Existence/Constitution document {Resolution of the managing body & Power of Attorney granted to transact business on its behalf are mentioned currently) 2. Authorized signatories list with specimen signatures |
1. Proof of Existence/Constitution document {Resolution of the managing body & Power of Attorney granted to transact business on its behalf are mentioned currently) 2. Authorized signatories list with specimen signatures |
Organization |
Banks/Institutional Investors |
1. Copy of constitution/registration documents. 2. List of authorized signatories. 3. Company PAN Card |
1. Copy of constitution/registration documents. 2. List of authorized signatories. |
Organization |
Foreign Institutional Investors |
1. Certificate of registration with SEBI 2. Authorized signatories list with specimen signatures |
1. Certificate of registration with SEBI 2. Authorized signatories list with specimen signatures |
Organization |
Army / Government Bodies |
1. List of authorized signatories 2. Self-certification on letterhead 3. Constitution/ registration documents |
1. List of authorized signatories 2. Self-certification on letterhead 3. Constitution/ registration documents |
What are the documents required if I am the only person doing the business, or I have a proprietorship firm which is not registered as a company/organization?
Customer Type |
Customer Sub type |
Proof of Identity (Anyone) |
Proof of Address (any one) |
Individual/Sole Proprietor |
Indian Resident/Sole Proprietor |
Refer to next questions (Document for Indian Resident- proprietorship firm) |
Refer to next questions (Document for Indian Resident- proprietorship firm) |
Individual |
NRI |
1. Passport 2. Stamped Valid VISA |
1. Passport 2. Overseas address proof |
Individual |
Merchant Navy |
1.CDC (Continuous Discharge Certificate) cum Seafarer's Identity Document |
1. Mariner’s declaration 2.Certified copy of CDC (Continuous Discharge Certificate) |
Individual |
Foreign National |
1. Passport 2. Stamped valid VISA for residential status |
1. Passport 2. Foreign Address proof document |
Individual |
People of Indian Origin |
1. PIO card 2. Passport 3. Stamped valid VISA for residential status |
1. PIO card 2. Passport |
What are the KYC documents required for an Indian resident who has proprietor firm?
You can select any of the documents as per the grid.
Proof of Identity for Individual/Proprieter firm (anyone PAN Card preferred) |
Proof of Address (submit anyone) |
Subtype (submit any one) |
Comment (all copies should be self attested) |
Passport |
Passport |
Copy of appropriate pages showing photo, and address along with Passport No |
|
Voters Identity Card |
Voters Identity Card |
Copy of both sides |
|
Aadhaar Card |
Aadhaar Card |
||
Driving License |
Driving License |
||
PAN Card |
Ration Card |
||
Registered Lease/ Sale Agreement Of Residence |
|||
Utility bills |
1. Landline Telephone Bill 2. Electricity bill 3. Gas bill |
Not more than 6 months old |
|
Bank Account Statement / Passbook |
Not more than 6 months old |
||
Proof of address issued by authority |
1. Bank Managers of Scheduled Commercial Banks/ Scheduled Co- Operative Bank/ Multinational Foreign Banks 2. Gazetted Officer 3. Notary public 4. Elected representatives to the Legislative Assembly/ Parliament 5. Documents issued by any Govt. or Statutory Authority |
What are the timelines for submitting the documents? What happens if I do not submit the documents?
You have to submit the documents within 7 days or activation of the Super Receptionist account failing which your account will be deactivated. Post deactivation, the Super Receptionist number is kept in custody for next 30 days. If you submit the documents in next 30 days, the account is activated and the same number is configured for you. If you do not submit the documents within next 30 days. The Super Receptionist service is cancelled totally. No refund is made after the same.